Mobile audio operations & billing
Traveling Sound is the operations and billing platform for mobile audio professionals — gigs, gear, contracts, invoicing, and crew in one place. Focus on the show. Not the spreadsheet.
No crew required. Works for one operator or a full company.
Sound familiar?
Your gig notes are in a phone notepad. The client contract is a PDF attachment that might be in email somewhere. The invoice gets created days after the gig.
One gig record: date, venue, client, crew, gear, contract, and invoice — all connected. Build the invoice from the job. Send it before you load out.
"Did they sign the agreement?" means a phone call. Contracts are emailed PDFs that come back as camera-photos of printed pages.
Documents with DocuSign integration. Service agreements signed and filed before load-in. Linked to the job, not floating in email.
Crew scheduling is a group text. Availability isn't confirmed. A no-show on Saturday costs more than the rate.
Crew assigned to jobs with confirmation. Schedules linked to billing. Everyone knows where they need to be — and so do you.
Built for operators on the move
Traveling Sound is the ops layer for audio professionals who don't have a back office — solo DJs, sound engineers, AV companies, and mobile event operators.
The full toolkit
Create jobs with venue, client, date, load-in, crew, gear, and notes. Every gig has a home. Status from scheduled to completed, with billing linked throughout.
Client profiles with job history, billing history, and contact info. "Who is this client and what do they owe?" answered in one place before you call.
Build a quote, get approval, convert to invoice. Line items, tax, terms, PDF preview. Professional documents without a second product.
Service agreements, performance contracts, liability forms — with DocuSign integration. Signed before load-in. Filed per job. Not in someone's email.
Assign crew to jobs, track availability, manage timesheets. Scheduling conflicts surface before the weekend, not during it.
Record payments against invoices. Stripe card collection where enabled. Unpaid gigs surface in the dashboard. Know who owes what without chasing three spreadsheets.
Simple workflow
Create a job: client, venue, date, setup time, crew, and gear notes. Send a quote directly from the job record.
Service agreement with DocuSign. Client signs before load-in. The job moves to Contracted status. You have written confirmation.
Convert the job to an invoice after wrap. Send it from your phone. Track payment status from the dashboard. Cash doesn't sit.
Invoice before the van is unpacked
Build the invoice from the job record — line items, tax, and terms are pre-filled. Send a PDF from your phone before you leave the venue. The unpaid queue never forgets.
One system, not five
Traveling Sound replaces the stack of apps, notes, and email threads that mobile audio operators lean on — without replacing the depth.
From the first quote to the final invoice — Traveling Sound handles the ops so you can focus on the show.
Works for one operator or a full company.